Privacy Policy

Effective Date: July 23, 2025

1. Introduction

Welcome to Vote42, a service provided by [Your Company Name] ("we," "us," or "our"). Vote42 is a legislative intelligence and advocacy management platform designed for lobbying organizations, advocates, and campaign partners.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services. Please read this policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

2. Information We Collect

We collect information in three main ways:

a) Publicly Available Information

Our service aggregates data that is publicly available from government sources, including but not limited to:

  • The Florida House of Representatives and Florida Senate websites (e.g., bill text, status, co-sponsors, committee information).
  • Publicly available voting records.
  • Florida election data and campaign contribution records.

b) Information You Provide to Us

  • Account Information: When you register as an Advocate or a Campaign Partner, we collect personal information such as your name, email address, and password.
  • Campaign Data: Campaign Partners and their invited Advocates may upload or generate data, including: documents, notes, research materials, content within collaborative discussion groups, responses to mobile questionnaires, and custom data fields added to stakeholder profiles.
  • Communications: If you contact us directly for support or other inquiries, we may receive additional information about you.

c) Information We Collect Automatically

  • Usage Data: We automatically collect technical and usage data when you access our services, including page access logs, your IP address, user ID (when logged in), browser type, operating system, and the dates/times of your access.
  • Cookies: We use cookies to help customize the service and improve your experience.

3. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain the Vote42 service.
  • Protect the security and integrity of our services, including monitoring for and preventing potential hacking or unauthorized access.
  • Manage your account and facilitate your participation in Advocacy Campaigns.
  • Process and analyze Campaign Data, including using documents and questionnaire responses to power our AI Search (RAG) and reporting features.
  • Send you service-related communications, such as alerts, notifications, and security updates.
  • Respond to your comments and questions and provide customer service.
  • Monitor and analyze trends, usage, and activities in connection with our services to improve them.

4. How We Share Your Information

We do not sell your personal information. We may share information in the following situations:

  • Within Your Organization: Information shared within a campaign is accessible to the hosting Campaign Partner and the Advocates they have invited to that campaign.
  • With Service Providers: We may share information with third-party vendors and service providers that perform services for us, such as cloud hosting (e.g., Microsoft Azure) and email delivery.
  • For Legal Reasons: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to comply with a legal obligation.

5. Data Security and Retention

We use administrative, technical, and physical security measures to help protect your personal information. For our "Unlimited" plan customers, data is hosted in a custom Azure environment, providing an additional layer of isolation.

We will retain your personal information for as long as your account is active or as needed to provide you services and to comply with our legal obligations.

6. Your Data Rights

Depending on your location, you may have certain rights regarding your personal information, such as the right to access, update, or delete the information we hold about you. To exercise these rights, please contact us at the email address below.

7. Children's Privacy

Our service is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

[Contact Email Address]
[Your Company Name]
[Your Company Address]